Napier City Council is looking for a highly organised and proactive Executive Assistant to support the Executive Director Strategy & Urban Development on a one-year fixed-term basis, covering parental leave. In this role, you’ll keep the director and leadership team on track by managing diaries, scheduling meetings, arranging travel, coordinating correspondence, and ensuring the smooth flow of information across the directorate.

This role is ideal for someone with experience supporting senior leaders, who thrives on organisation, attention to detail, and discretion. You’ll be the go-to person for keeping the Directorate running efficiently, supporting the leadership team with day-to-day administrative tasks, and helping ensure nothing slips through the cracks during this one-year assignment.

Te Āheinga - The Opportunity

• Provide executive assistance, managing diaries, correspondence, meetings, travel, and professional development.

• Act as first point of contact, managing enquiries and information flow.

• Prepare reports, presentations, and executive correspondence.

• Support governance processes, including Council reporting, ELT briefings, and compliance requirements.

• Coordinate corporate and statutory reporting, including Annual Plan and Long Term Plan contributions.

• Assist senior leaders across the Directorate with projects, initiatives, and operational requirements.

• Maintain efficient office systems and support a high-performing team culture.

He kōrero mōhou - About You

• National Certificate in Business Administration Level 4 (or equivalent experience).

• 3–4 years’ experience supporting senior leaders with confidentiality and discretion.

• Experience in governance, reporting, and decision-making environments.

• Advanced Microsoft Office skills and strong report-writing ability.

• Highly organised, self-motivated, adaptable, and able to manage competing priorities.

• Strong interpersonal skills, integrity, and political awareness.

• Local or central government experience is highly desirable.

Ngā painga mōhou - What we Offer

• Discounted Health Insurance Work Scheme + Eye Test Subsidy

• Retailer Discounts + Study assistance

• Employee Assistance Program (OCP)

• Quarterly values awards + Birthday vouchers + Social club

• Free flu vaccinations (annual)

• Ka Awatea Cultural Wānanga + NCC Kapa Haka

• Te Reo Māori language classes

This is a one year fixed term opportunity covering for a period of parental leave. You will be working 40 hours per week, Monday to Friday, and based in Napier’s CBD.

The annual salary package for this role is between $73,300-$86,200 (including KiwiSaver), with the final offer depending on your skills and experience.

Applications for this role close on 27 February 2026, however due to the highly competitive employment market we will be interviewing applications as we receive them and may close the role when we have found the right person. Please do not delay in making your application.

He kōrero mō Te Kaunihera o Ahuriri - About NCC

At Napier City Council, we are proud to be an equal opportunity employer that values diversity. We welcome applicants from all backgrounds and work to make our hiring process fair and accessible. If you need any support or adjustments during your application or interview, let us know—we’re happy to help!

Our success is grounded in strong partnerships with Mana Whenua and Iwi, supported by our Māori Partnerships team, Te Waka Rangapū, which builds cultural capability through education and training.

Before you join, you’ll need to complete pre-employment checks (including criminal background checks, with some roles requiring health screening & drug testing). As an NCC employee, you may also be called on to support Civil Defence emergencies when our community needs us most.

Please visit Napier City Council Careers website to see full job description

Job Description – Executive Assistant to Executive Director Strategy & Urban Development