This is a unique opportunity to join Napier City Council as Executive Assistant to the Mayor, providing high-level administrative, governance, and event support. You will keep the Mayor’s office running smoothly — managing diaries, correspondence, travel, and civic events — while contributing to community engagement and communications. This role blends operational excellence with a front-row seat to local leadership in action.

Working closely with the Governance Manager, Councillors, and the Executive Leadership Team, you’ll coordinate meetings, support elections and civic ceremonies, and play a key role in delivering special projects. Your work will help the Mayor and Deputy Mayor to focus on leading Napier while you ensure the office functions efficiently and professionally every day.

Te Āheinga - The Opportunity

• Deliver high-quality administrative, governance, and event support to the Mayor, Deputy Mayor, and Councillors.

• Coordinate civic events, meetings, and travel arrangements, ensuring smooth and professional delivery.

• Contribute to community engagement and communications initiatives, acting as a key point of contact for stakeholders.

• Support special projects and provide professional continuity across the Mayor’s office and Governance Team.

He kōrero mōhou - About You

• Highly organised, proactive, and adaptable, with a “can do” attitude and excellent relationship-building skills.

• Experienced in senior-level executive support, with strong diary management, correspondence, and travel coordination skills.

• Exceptional attention to detail, able to prioritise, meet deadlines, and deliver under pressure.

• Skilled in Microsoft Office and office systems, with strong written and verbal communication abilities.

• Previous local government experience highly desirable.

Ngā painga mōhou - What we Offer

• 5 weeks annual leave after 2 years service

• Discounted Health Insurance Work Scheme + Eye Test Subsidy

• Retailer Discounts + Study assistance

• Employee Assistance Program (OCP)

• Quarterly values awards + Birthday vouchers + Social club

• Free flu vaccinations (annual)

• Ka Awatea Cultural Wānanga + NCC Kapa Haka

• Te Reo Māori language classes

This is a permanent, full-time role (40 hours per week, Monday–Friday) with occasional flexibility needed to support special events, meetings, and other civic commitments. You will be based in Napier’s CBD.

The annual salary package for this role is between $79,091-$93,048 per annum (including KiwiSaver), with the final offer depending on your skills and experience.

Applications for this role close on 30 January 2026 however due to the highly competitive employment market we will be interviewing applications as we receive them and may close the role when we have found the right person. Please do not delay in making your application.

He kōrero mō Te Kaunihera o Ahuriri - About NCC

At Napier City Council, we are proud to be an equal opportunity employer that values diversity. We welcome applicants from all backgrounds and work to make our hiring process fair and accessible. If you need any support or adjustments during your application or interview, let us know—we’re happy to help!

Our success is grounded in strong partnerships with Mana Whenua and Iwi, supported by our Māori Partnerships team, Te Waka Rangapū, which builds cultural capability through education and training.

Before you join, you’ll need to complete pre-employment checks (including criminal background checks, with some roles requiring health screening & drug testing). As an NCC employee, you may also be called on to support Civil Defence emergencies when our community needs us most.

Please visit Napier City Council Careers website to see full job description

Job Description – Executive Assistant to the Mayor