Napier City Council is seeking a highly organised Programme Coordinator to support the smooth delivery of our infrastructure projects. You’ll play a key role in project and contract administration, keeping processes compliant, records accurate, and teams connected so projects are delivered efficiently and to a high standard.

This is an opportunity to be at the heart of Council’s Programme Delivery team, working closely with Portfolio Leads and stakeholders to support financial reporting, scheduling, and systems improvement.

If you’re detail-focused, proactive, and enjoy keeping complex projects on track, this role is for you.

Te Āheinga - The Opportunity

• Deliver project and contract administration to support the successful delivery of key infrastructure projects.

• Administer the tendering of contracts via GETS, and assist the Portfolio Leads through the award process.

• Process contract claims, retentions, accruals, purchase orders, invoices and payments.

• Work closely with internal Portfolio Leads and teams, external consultant project managers and contractors, to ensure processes run smoothly and reporting is accurate and timely.

• Play a key role in ensuring compliance with Council processes, policies, and legislation.

• Contribute to a high-performing, solutions-focused team driving positive outcomes for the Napier community.

He kōrero mōhou - About You

• You bring at least five years’ experience in contract administration, project coordination, and office management within the infrastructure, civil, or local government environments. Experience with NZS3910:2023 would be a huge plus in this role.

• You have strong organisational and numerical skills, with a knack for accuracy and attention to detail.

• You’re confident using Microsoft Office and have a good understanding of procurement, contract administration, and financial processes.

• You’re a proactive team player, comfortable managing multiple priorities and building strong relationships with colleagues and stakeholders.

Ngā painga mōhou - What we Offer

• 5 weeks annual leave after 2 years service

• Discounted Health Insurance Work Scheme + Eye Test Subsidy

• Retailer Discounts + Study assistance

• Employee Assistance Program (OCP)

• Quarterly values awards + Birthday vouchers + Social club

• Free flu vaccinations (annual)

• Ka Awatea Cultural Wānanga + NCC Kapa Haka

• Te Reo Māori language classes

This is a permanent, full time opportunity working 40 hours per week, Monday-Friday. You’ll be based in Napier.

The annual salary package for this role is between $68,500-$80,600 (including KiwiSaver), with the final offer depending on your skills and experience.

Applications for this role close on 30 January 2025, however due to the highly competitive employment market we will be interviewing applications as we receive them and may close the role when we have found the right person. Please do not delay in making your application.

He kōrero mō Te Kaunihera o Ahuriri - About NCC

At Napier City Council, we are proud to be an equal opportunity employer that values diversity. We welcome applicants from all backgrounds and work to make our hiring process fair and accessible. If you need any support or adjustments during your application or interview, let us know—we’re happy to help!

Our success is grounded in strong partnerships with Mana Whenua and Iwi, supported by our Māori Partnerships team, Te Waka Rangapū, which builds cultural capability through education and training.

Before you join, you’ll need to complete pre-employment checks (including criminal background checks, with some roles requiring health screening and pre-employment drug testing). As an NCC employee, you may also be called on to support Civil Defence emergencies when our community needs us most.

Please visit Napier City Council Careers website to see full job description

Job Description – Programme Coordinator