Are you highly organised and enjoy keeping complex systems running efficiently? As an Administrator in the Commercial & Properties team, you’ll provide vital operational and administrative support across Napier’s commercial and property portfolios, as well as Inner Harbour operations. Your attention to detail and proactive approach will help streamline processes, support governance, and ensure our property functions run seamlessly.

This is a pivotal role part-time within a newly created team where you’ll have the opportunity to make a real impact. Working collaboratively with colleagues and stakeholders, you’ll help deliver high-quality outcomes that support Napier City Council’s strategic goals. If you thrive in a dynamic environment, enjoy variety, and take pride in accurate, effective administration, this is the perfect role for you.

Te Āheinga - The Opportunity

• Provide comprehensive administrative and operational support for commercial properties, housing portfolios, and Inner Harbour operations.
• Manage procurement, invoicing, records, and systems while supporting process improvement and digitisation initiatives.
• Liaise with tenants, contractors, consultants, and internal teams to ensure smooth operations and timely issue resolution.

He kōrero mōhou - About You

• Proven experience (3+ years) in administrative or executive support roles, preferably in corporate, government, or property-related environments.
• Strong understanding of governance, board processes, and property/tenancy administration.
• Highly organised, detail-oriented, and able to manage multiple priorities in a fast-paced environment.
• Excellent communication, relationship management, and interpersonal skills with professionalism, integrity, and discretion.

Ngā painga mōhou - What we Offer

• 5 weeks annual leave after 2 years service
• Discounted Health Insurance Work Scheme + Eye Test Subsidy
• Retailer Discounts + Study assistance
• Employee Assistance Program (OCP)
• Quarterly values awards + Birthday vouchers + Social club
• Free flu vaccinations (annual)
• Ka Awatea Cultural Wānanga + NCC Kapa Haka
• Te Reo Māori language classes

This is a permanent, part time role working 30 hours per week, Monday-Friday. There is some flexibility in work pattern for the right candidate. You will be based in Napier CBD.

The annual salary package for this role is between $47,800-$56,200 (including KiwiSaver) for 30 hours per week, with the final offer depending on your skills and experience.

Applications for this role close on 19 November 2025, however due to the highly competitive employment market we will be interviewing applications as we receive them and may close the role when we have found the right person. Please do not delay in making your application.

He kōrero mō Te Kaunihera o Ahuriri - About NCC

At Napier City Council, we are proud to be an equal opportunity employer that values diversity. We welcome applicants from all backgrounds and work to make our hiring process fair and accessible. If you need any support or adjustments during your application or interview, let us know—we’re happy to help!

Our success is grounded in strong partnerships with Mana Whenua and Iwi, supported by our Māori Partnerships team, Te Waka Rangapū, which builds cultural capability through education and training.

Before you join, you’ll need to complete pre-employment checks (including drug testing, with some roles requiring health screening). As an NCC employee, you may also be called on to support Civil Defence emergencies when our community needs us most.

Please visit Napier City Council Careers website to see full job description

Job Description – Commercial & Property Administrator